Meeting Bot integration

Wave for Zoom

Connect your Google or Outlook calendar and a Wave meeting bot will auto-join every scheduled Zoom call. After the meeting you get a transcript with speaker labels and an AI summary — no manual recording, no missed details.

Bot joins your Zoom calls automaticallyConnect your Google or Outlook calendar once. Whenever a Zoom meeting hits your calendar, a Wave bot joins on time and starts recording.

Speaker-labeled transcriptWave transcribes the call with automatic speaker labels in 76 languages. Voice ID learns recurring participants so they get named correctly across future meetings.

AI summary after the callWhen the meeting ends Wave produces a clean summary using your chosen template — meeting notes, action items, executive summary, sales call, or your own custom format.

How to set it up

Sign in to Wave on iOS, Android, or app.wave.co.
Open Settings and connect your Google Calendar or Outlook Calendar.
Schedule a Zoom meeting on that calendar — any future Zoom invite is automatically detected.
The Wave bot joins the meeting at start time. You may need to admit it from the waiting room depending on host settings.
After the call, the transcript and AI summary appear in your Wave session list.

Full walkthrough: Zoom setup in the Wave Help Center

Who it’s for

Sales reps capturing every customer call without manual recording
Founders and operators running back-to-back internal Zooms
Hiring managers running structured interviews
Researchers and consultants logging client and user-research calls

Things to know

The meeting must be on your connected calendar — ad-hoc Zoom calls without an invite are not auto-joined.
The bot appears as a participant during the call. Most hosts admit it like any other guest.
Zoom Phone (PSTN-only) calls are not supported — use Wave's Phone Bridge for those.
Some enterprise Zoom configurations restrict external bots. If your tenant blocks the bot, ask your admin to allow Wave or use the Wave desktop app to capture the call locally instead.

Frequently asked

Does Wave record Zoom video, or just the audio?+

Both. When the Wave bot joins a Zoom meeting it records the video (MP4) as well as the audio; you can download the video from the session, and the transcript and summary are produced from the audio track. Recordings made with Wave for Mac and Windows instead of the bot are audio only.

Do I need to be a Zoom host to use Wave with Zoom?+

No. As long as the meeting is on your calendar and the host admits the Wave bot, you get the recording — even when you are a guest on someone else's call.

Can I record a Zoom call without sending a bot?+

Yes. In the Wave desktop app for Mac and Windows you can record your computer audio directly, capturing both your mic and the system audio without joining a bot. See the desktop app at wave.co/desktop.

Does Wave work with Zoom Webinars?+

It depends on the webinar configuration. If the webinar allows external participants, the bot can typically join. Restricted webinars may block the bot.

Are my Zoom recordings used to train AI?+

No. Wave does not use your recordings, transcripts, or summaries to train AI models. See the Security page for details.

Other integrations: Claude · Claude Code · ChatGPT · Codex · Cursor · Grok · Muse · Google Meet · Microsoft Teams · Google Calendar · Microsoft OneNote · Notion · Obsidian · Slack · Zapier

Wave app screenshot showing meeting transcription

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