Record a Microsoft Teams Meeting — With a Transcript, Not Just a Video

Can you record a Teams meeting?

In Teams itself, you need a qualifying Microsoft 365 or Office 365 license and an admin policy that allows recording, and the organizer can limit who records. Guests, people from other organizations and anonymous attendees can't start a recording. Wave records any Teams meeting you're in, whatever your license.

Record Teams with the Wave calendar bot

Best for scheduled meetings when you want a visible, disclosed note taker.

1. Sign in to the Wave mobile app or app.wave.co, open Calendar and tap Connect Outlook Calendar or Connect Google Calendar.
2. Turn the bot on for a meeting with its Record this switch (it changes to Wave will join), or turn on auto-record to have Wave join every meeting.
3. The Wave bot joins your scheduled Teams meeting at start time as a visible participant.
4. If the meeting has a lobby, someone admits the bot like any other guest.
5. After the meeting, the transcript and AI summary appear in your Wave library.

Record Teams without a bot

Wave for Mac and Windows records your microphone and the Teams audio playing on your computer, in the Teams app or the browser, so nothing joins the meeting and your Teams license doesn't matter.

1. Install the Wave desktop app on your Mac or Windows PC.
2. Tell the other participants you are recording where the law requires it.
3. Start a recording in Wave with System Audio and your microphone on, then join the Teams meeting.
4. Stop when the meeting ends. Wave writes the speaker-labeled transcript and summary.

Send your Teams meeting notes to OneNote

Wave exports the summary, the transcript, or both to the OneNote notebook and section you choose. Each export makes a new page, and existing pages are never changed.

1. In Wave, open Settings, then Integrations, then OneNote, and sign in with the Microsoft account that owns your notebooks.
2. Open a meeting in Wave, tap Share, and choose Send to OneNote. On app.wave.co, click Export on the OneNote row.
3. To skip the tap, turn on Auto-share to OneNote and every new meeting lands in your notebook.

What Wave costs for a team on Microsoft Teams

Wave Teams is billed annually, with a 5-seat minimum, centralized billing and an admin dashboard. Every seat gets unlimited recording for meetings and calls. The per-seat price drops as the team grows.

• Small Teams, 5 to 9 seats: $8.33 per user a month ($100 per seat a year).
• Growing Teams, 10 to 19 seats: $8.00 per user a month ($96 per seat a year).
• Enterprise, 20 or more seats: $7.50 per user a month ($90 per seat a year). A 40-person company pays $3,600 a year.
• For one person: Free (30 minutes a month, no credit card) or Pro ($15 a month, or $80 a year on the web, unlimited).
• Wave never uses recordings to train AI models. Wave is SOC 2 Type 1, with TLS 1.2+ in transit and AES-256 at rest.

How Teams' own recording works

When we checked Microsoft's documentation on November 3, 2026, these were the rules for built-in Teams recording.

• Recording needs a qualifying license, recording enabled by your IT admin, and the organizer's recording policy turned on.
• Guests, external participants and anonymous users can't start or stop a recording.
• All participants get a notification in Teams when recording starts.
• Recordings save to the organizer's OneDrive (or the channel's SharePoint site for channel meetings); guests and external attendees see them only if shared.
• Recordings expire on a schedule your admin sets, unless the owner removes the expiration.
• Intelligent recap, Teams' AI meeting notes, requires a Teams Premium or Microsoft 365 Copilot license.