Meeting Bot integration

Wave for Microsoft Teams

Connect your Outlook or Google calendar and a Wave meeting bot joins every scheduled Microsoft Teams call. You get a speaker-labeled transcript and an AI summary after the meeting — no admin add-ins, no manual recording.

Bot joins your Teams calls on timeConnect your calendar and Wave detects every Teams invite. The bot joins at the scheduled start time and records for the duration of the meeting.

Speaker-labeled, multi-language transcriptWave produces a verbatim transcript in 76 languages with automatic speaker attribution. Voice ID makes recurring participants identifiable across meetings.

AI summary in your team's formatUse built-in templates or save your own — meeting notes, action items, exec summary, sales call, project update. Wave applies the template after every Teams call.

How to set it up

Sign in to Wave on iOS, Android, or app.wave.co.
Open Settings and connect your Outlook (Microsoft 365) or Google calendar.
Schedule a Teams meeting on that calendar — Wave detects the Teams join link from the invite.
At meeting time the Wave bot joins. Lobby/admission settings may require the host to admit it.
After the call, the transcript and summary appear in your Wave session list.

Full walkthrough: Microsoft Teams setup in the Wave Help Center

Who it’s for

Enterprise users running Teams as their primary meeting tool
Sales and customer-success orgs in Microsoft 365 environments
Project teams capturing decisions across many recurring meetings
Consultants who need a clean record of every client Teams call

Things to know

Meetings must be on your connected calendar — ad-hoc Teams calls without an invite are not auto-joined.
Some tenants restrict external meeting participants via Teams admin policies. If the bot can't join, ask your admin to allow Wave or use the Wave desktop app to capture the call locally.
Tenant-specific recording-consent prompts may apply — Wave does not bypass them.

Frequently asked

Does Wave need a Teams admin app install?+

No. Wave joins as an external meeting participant via the Teams join link on your calendar invite. There is nothing to install in your Microsoft 365 tenant.

What if Teams policies block external participants?+

Ask your IT admin to allow Wave's meeting bot, or use Wave for Mac or Windows to capture the call's mic and system audio locally — no bot required.

Does Wave work for channel meetings as well as scheduled meetings?+

Wave works wherever it has a join link from your calendar. Channel meetings without a calendar invite are not auto-joined.

Does Wave record Teams video?+

Yes. When the Wave bot joins a Teams meeting it records the video (MP4) as well as the audio; you can download the video from the session, and the transcript and summary are produced from the audio track. Recordings made with Wave for Mac and Windows instead of the bot are audio only.

Are my Teams recordings used to train AI?+

No. Wave does not use your recordings, transcripts, or summaries to train AI models.

Other integrations: Claude · Claude Code · ChatGPT · Codex · Cursor · Grok · Muse · Zoom · Google Meet · Google Calendar · Microsoft OneNote · Notion · Obsidian · Slack · Zapier

Wave app screenshot showing meeting transcription

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